Accounts Receivable Specialist

Pay: $25  - $27  

Location: Liverpool, New York; On-Site

Summary: The Accounts Receivable Specialist supports the financial operations of the organization by ensuring timely and accurate processing, monitoring, and collection of customer payments. This entry-level role is responsible for maintaining account accuracy, assisting with invoice and credit reviews, researching discrepancies, and supporting customer account resolution. The ideal candidate is detail-oriented, organized, and able to work effectively in a fast-paced environment while maintaining positive internal and external relationships.

Responsibilities:

• Provide financial, clerical, and administrative support to ensure accounts receivable functions are completed accurately and on time.  
• Monitor accounts receivable aging reports and identify accounts requiring follow-up or escalation.  
• Support collection efforts by contacting customers and internal managers regarding outstanding balances and payment concerns.  
• Review and audit invoices and credits for accuracy.  
• Research account discrepancies and assists with reporting and resolution.  
• Create and distribute invoices by mail or email as needed.  
• Apply payments accurately and maintain complete account records.  
• Communicate professionally with customers to resolve billing issues and support strong business relationships.  
• Perform additional duties and responsibilities as assigned. 

Qualifications:

• Associate degree in Accounting, Finance, Business Administration, or a related field required, bachelor’s degree preferred.  
• 0–2 years of accounts receivable, accounting, or related administrative experience preferred.  
• Basic understanding of accounts receivable processes and general accounting principles.  
• Strong analytical, organizational, and problem-solving skills.  
• Ability to manage multiple priorities in a fast-paced, growing environment.  
• Effective written and verbal communication skills.  
• Ability to interact professionally with customers and all levels of management.  
• Proficiency in Microsoft Excel and Microsoft Word. 
• Must work full-time, on-site at the corporate headquarters office. (Liverpool, NY 13088).  

About Us:

American Food & Vending began vending operations in Ithaca, NY, over eighty years ago and has become one of the largest privately held hospitality service partners in the United States.

As a family-owned boutique company, we have evolved into a dining and catering service provider. In 2012, the second and third family generations expanded the company nationally by adding our dining division, American Dining Creations. Today we provide service to guests in 24 states, over 50 cities, and employee more than 2,000 employees.

American Food & Vending and American Dining Creations strongly focus on service, technology, partnerships, and hospitality, which is evident in everything we do. Our national ranking as one of the Top 50 Contract Management Companies highlights our commitment to excellence.

We are a company of culinary enthusiasts. Our award-winning chefs are always exploring innovative, creative, and on-trend dining and refreshment solutions. As part of our combined services, we provide café dining, mobile ordering, catering, events, grab-and-go programs, vending and refreshment solutions, advanced micro markets, coffee services, pantry services, water filtration and purification.

We are committed to enhancing the guest experience and partnering with our communities to provide outstanding service, innovation, sustainability, and customization.

American Food & Vending Offers:

• Weekly pay
• 401K with company match
• Employee Assistance Program
• Eligible employees offered Medical, Prescription, Dental, and Vision Plans, FSA/HSA
• Ongoing training and development programs
• Paid time off, sick time 
• 6 Paid holidays 

American Food & Vending is an Equal Opportunity Employer.

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